Introduction of New Undergraduate Study Programs/Revision of Existing Undergraduate Study Programs which require UGC Approval

(1) Respective Faculty/Department

• Formulate the proposal according to the UGC prescribed format for introducing new/revising existing undergraduate study programs

• Submit the nominations for the two external reviewers of the proposed study program to the respective Faculty Board to obtain approval from the University Senate and Council

• Submit the proposal to the external reviewers after obtaining the Senate approval with a letter signed by the Dean of the faculty

• Submit the proposal to the Faculty Curriculum Review and Development Committee (CRDC) or similar faculty level committee

(2) CRDC/Similar Faculty Level Committee

• Review the curriculum of the proposed degree program which has incorporated the external reviewers’ comments

• Propose amendments, if required

•Submit the proposal to the respective Faculty Board

(3) Respective Faculty Board

• Review and recommend the proposal of the new/revised study program

• Submit the proposal to the Centre for Quality Assurance (CQA) of the University

(4) CQA

• Review the proposed study program

• Propose amendments, if required (send back and forth until all the sections of the proposal are complied with the SLQF and other related UGC requirements)

• Submit the proposal to the Curriculum Review Committee (CRC) of the University with observations

• Send the compliance reports to the relevant faculties of study

(5) CRC

•Review the curriculum of the proposed study program

•Propose amendments, if required

•Recommend for the approval of the University Senate

(6) University Senate

• Approve the proposal based on the recommendations made by the CRC

• Forward the decision to the University Council for approval

(7) University Council

• Approve the decision made by the Senate regarding the proposed study program

• Communicate the Senate recommendation and Council decision to the Dean of the respective Faculty

(8) Respective Faculty/ Department

•Prepare the final version of the hard copy and soft copy of the proposal with all required annexures and evidence

• Submit the final version of the proposal to the Quality Assurance Council (QAC) of the UGC with all required signatures (Director/CQA, Dean/respective Faculty and the VC of the University)

(9) QAC

• Please refer to https://www.eugc.ac.lk/qac/downloads.html for the process followed in QAC

Download the Application Form for New Programs

Download the Application Form for Revised Programs