Introduction of New External Study Programs/Revision of Existing External Study Programs which require UGC Approval

(1) Respective Faculty/Department

• Formulate the proposal according to the UGC prescribed format for introducing new/revising existing external study programs

• Submit the nominations for the two external reviewers of the proposed study program to the respective Board of Study (BoS) to obtain approval from the University Senate and the Council

• Submit the proposal to the external reviewers after obtaining the Senate approval with a letter signed by the Dean of the faculty

• Submit the proposal to the respective Board of Study (BoS) which has incorporated the external reviewers’ comments

• Review and recommend the proposed study program

• Forward the proposal to the respective Faculty Boad

• Review and recommend the proposed study program

• Forward the proposal to the Management Committee (MC) of External Degrees and Extension Courses Unit (EDECU)

• Review and recommend the proposed study program

• Submit the proposal to the Centre for Quality Assurance (CQA) of the University

• Review the proposal

• Propose amendments, if required (send back and forth until all the sections of the proposal are complied with the SLQF and other related UGC requirements)

• Submit the proposal to the Curriculum Review Committee (CRC) of the University with observations

• Send the compliance reports to the relevant faculties of study

• Review the curriculum of the study program

• Propose amendments, if required

• Recommend for the approval of the University Senate

• Approve the proposal based on the recommendations made by the CRC

• Forward the decision to the University Council for approval

• Approve the decision made by the Senate regarding the proposed study program

• Communicate the Senate recommendation and Council decision to the Director/EDECU

• Prepare the final version of the hard copy and soft copy of the proposal with all required annexures and evidence

• Submit the final version of the proposal to the Quality Assurance Council (QAC) of the UGC with all required signatures (Director, EDECU, Director/ CQA,VC of the University)

• Please refer to https://www.eugc.ac.lk/qac/downloads.html for the process followed in QAC