(1) Respective Faculty/Department
• Formulate the proposal according to the UGC prescribed format for introducing new/revising existing external study programs
• Submit the nominations for the two external reviewers of the proposed study program to the respective Board of Study (BoS) to obtain approval from the University Senate and the Council
• Submit the proposal to the external reviewers after obtaining the Senate approval with a letter signed by the Dean of the faculty
• Submit the proposal to the respective Board of Study (BoS) which has incorporated the external reviewers’ comments
(2) BoS
• Review and recommend the proposed study program
• Forward the proposal to the respective Faculty Boad
(3) Respective Faculty Board
• Review and recommend the proposed study program
• Forward the proposal to the Management Committee (MC) of External Degrees and Extension Courses Unit (EDECU)
(4) MC of EDECU
• Review and recommend the proposed study program
• Submit the proposal to the Centre for Quality Assurance (CQA) of the University
(5) CQA
• Review the proposal
• Propose amendments, if required (send back and forth until all the sections of the proposal are complied with the SLQF and other related UGC requirements)
• Submit the proposal to the Curriculum Review Committee (CRC) of the University with observations
• Send the compliance reports to the relevant faculties of study
(6) CRC
• Review the curriculum of the study program
• Propose amendments, if required
• Recommend for the approval of the University Senate
(7) University Senate
• Approve the proposal based on the recommendations made by the CRC
• Forward the decision to the University Council for approval
(8) University Council
• Approve the decision made by the Senate regarding the proposed study program
• Communicate the Senate recommendation and Council decision to the Director/EDECU
(9) Respective Faculty/ Department
• Prepare the final version of the hard copy and soft copy of the proposal with all required annexures and evidence
• Submit the final version of the proposal to the Quality Assurance Council (QAC) of the UGC with all required signatures (Director, EDECU, Director/ CQA,VC of the University)
(10) QAC
• Please refer to https://www.eugc.ac.lk/qac/downloads.html for the process followed in QAC