Policy on Administration

Policy Title – Policy on Administration

Policy Number – 02

Functional Area – Administration

Effective date – 08.11.2018

Approving Authority: The Council, University of Sri Jayewardenepura

Administrative Responsibility: Vice Chancellor, Deans, Registrar, Librarian and Bursar



Rationale and Purpose: To establish a framework for efficient and effective governance and management of institutional affairs in compliance with the University Act and the mission of University of Sri Jayewardenepura (USJP).   It aims to achieve accountability and responsibility of the officers for implementing relevant policies.

Scope –

This policy will apply to the following Offices;

  1. Vice Chancellor
  2. Deputy Vice Chancellor (If any)
  3. Deans of Faculties
  4. Registrar
  5. Librarian
  6. Bursar
  7. Heads of the Departments
  8. Heads of Divisions

Policy Statement

USJP is dedicated to do its administration by adhering to the provisions of this policy for Administration.  This policy will guide in achieving objectives of the USJP in accordance with its vision and the mission.

Key areas of focus of this policy will be;

  • Recruitment of permanent and other staff
  • Student Registration, teaching, conducting examination, evaluating & release of results, transcripts, hold convocation and awarding ceremonies both for internal and external gradients
  • Formulation and maintenance of the university academic calendar

Administrating the university with the relevant bodies

  • Monitoring the provisions of the by-laws
  • Maintenance of official records and manage Information
  • Library facilities and systems
  • Student/staff welfare facilities
  • Fund disbursement and monitoring
  • Procurements
  • Maintenance and audit of financial flows and records
  • Maintenance, construction and evaluation the progress
  • Ensure Safety and security and wellbeing of the students and the staff
  • Providing infrastructure, IT and other facilities
  • Research administration
  • Legal activities
  • Flinch benefits
  • Any other related matters as and when necessary

Performance Measurement:

The performance measured based on key performance indicators of the corporate plan of the University

Related Documents/ Policies

a). Legislative Context:

Universities Act/Establishment Code, appropriate instruments /Circulars/ Prohibition of ragging and other forms of violence in Educational Institutions Act No. 20 0f 1998

b). Associated Documents:

Corporate Plan of the University 2017-2022

Internal Quality Assurance, Internal Audit – may be for monitoring purpose


Implementation will occur through the following actions:

  • Tabling at Senate and the Council
  • Email/send by hand memo to all Heads of Departments of the University.
  • Placing the Policy under other approved policies in the University in the University Website
  • Inclusion in student handbook (whichever is relevant)

 Download the Policy